Print Excel Spreadsheet on 1 page

How many times have you printed an Excel spreadsheet only to find out that 2 pages printed? Bummer when you realize how pathetic that second page looks with one column on it or just a few rows of data.

There is an easy solution that will get that spreadsheet scaled to make it fit 1 page.

First click the Page Layout tab.

page layout tabe

Locate the Scale to Fit group. Change the width to 1 page from automatic and change the height to 1 page.

scale to fit group

After switching to 1 page you are all set to go assuming that the scale is about 70% or higher. It will be grayed out. The higher the number the less the spreadsheet had to make it a smaller font size.

Tip: Save the spreadsheet as a PDF. Using Excel 2010, click File–>Save As then pick PDF from the format drop-down list. If you have Office 2007 Excel, you first have to download the free Office 2007 Save as PDF ad-in from Microsoft.


About Steve Chase

I want to help you work in your business, so you can work on your business. I want to help you achieve your goals and help you have a successful small business journey. I understand that keeping up with the latest technology and cloud based computer trends can be difficult, when you’re running your day to day business. But, it is crucial that you keep up with the technology and best understand your options, in order to thrive in this new era of online business. I can help you discover the right software and tools for your business, train your team on how to use them, and mentor you to best serve and delight your customers. My certifications include: QuickBooks ProAdvisor, Microsoft Office Specialist Master, and OntraPort Certified Consultant. Please contact me on my new website at
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