Color email by person using Outlook 2010 Conditional Formatting

During my Office 2010 webinar I presented today, Greg asked me how to change the color of an email based on who it is from. I got tripped up because my memory had failed me. It is completely different than any past versions of Outlook. Thanks Greg for this great question. It will help out a lot of people be more productive.

First step: click the View tab, then click View Settings

Click View-then click View Settings Second step: click Conditional Formatting

Click Conditional Formatting

Third Step: Click Add and type the name of the rule

click add

Forth Step: click Font

outlook2010-click font

Fifth Step: change the color and make other formatting adjustments


TIP– In addition to changing the color, you can also change the font, size, and make the email bold/italic.

Sixth step: click Condition

click condition

Seventh step: Insert the email address for who you want the condition to work for then click ok

type email


About Steve Chase

I want to help you work in your business, so you can work on your business. I want to help you achieve your goals and help you have a successful small business journey. I understand that keeping up with the latest technology and cloud based computer trends can be difficult, when you’re running your day to day business. But, it is crucial that you keep up with the technology and best understand your options, in order to thrive in this new era of online business. I can help you discover the right software and tools for your business, train your team on how to use them, and mentor you to best serve and delight your customers. My certifications include: QuickBooks ProAdvisor, Microsoft Office Specialist Master, and OntraPort Certified Consultant. Please contact me on my new website at
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3 Responses to Color email by person using Outlook 2010 Conditional Formatting

  1. Cindy says:

    This was a fantastic find! I’ll be putting this information to good use right away! Thanks so much for sharing!

  2. John Christovassilis says:

    Thanks Steve – I had forgotten how to do this! 🙂

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