Save Time opening up recent files in the BackStage View of Excel, Word, and PowerPoint 2010

The BackStage view in Office 2010 is awesome!

Pin a recent file or folder to the list of recently opened items. Take a look at the following screenshots from PowerPoint, Word, and Excel. Notice the pins I clicked to promote the file or folder to the top of the list. My pinned files will always be waiting for me at the top. Once I’m finished with the project, I can un-pin them from the list. To open up the recent list, click the file tab. If there is not another file open, you will immediate be in the recent section. If you do have a file open, you will need to click recent from the list on the side bar. Then left click on the little pin to the right of the file or folder. A blue pin will appear and your file or folder will go up to the top.

PowerPoint 2010 BackStage View

PowerPoint 2010 Backstage view

Word 2010 BackStage View

Word 2010 Backstage view

Excel 2010 Backstage view

Excel 2010 Backstage view

Think of how helpful this will be for searching for folders on your network locations. You never have to double click yourself forever in search of that file. Also, this will give you an excuse not to save to the desktop again. To show up to 50 recent documents, click File then Options. Once in the options area, navigate to the Advanced Section and find the Display heading. Change the default the default setting of 25 to any other number up to 50.

Happy Pinning!


About Steve Chase

I want to help you work in your business, so you can work on your business. I want to help you achieve your goals and help you have a successful small business journey. I understand that keeping up with the latest technology and cloud based computer trends can be difficult, when you’re running your day to day business. But, it is crucial that you keep up with the technology and best understand your options, in order to thrive in this new era of online business. I can help you discover the right software and tools for your business, train your team on how to use them, and mentor you to best serve and delight your customers. My certifications include: QuickBooks ProAdvisor, Microsoft Office Specialist Master, and OntraPort Certified Consultant. Please contact me on my new website at
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