5 tips to get more done in Microsoft Outlook 2010

Here are 5 tips to help you be more productive with Outlook 2010.

1. Use the People Pane. The People Pane is the place to see all the past emails written to you from an individual. Turn on the People Pane from the view tab.

people pane

Once the People Pane is turned on, simply click on an email from someone you are interested in or search the person’s name then click an email from them. Once you have an email selected you will see all emails, calendar meetings with that person, all attachments they sent you, etc. The people pane can show up either from the inbox folder or within an opened email.

2. Drag an email to the to-do bar’s calendar. Simply drag your email that you want to turn into a calendar item to the to-do bar. The to-do bar is located on the right side of the inbox. If it is not on, then click the view tab then click the to-do bar…normal. Let go of the mouse once your date is selected in the to-do bar’s calendar. A new calendar item will open up in which you can type the location and time. All of the info in the email will be embedded in the calendar. (For example a conference call number or website url).

3. Use Quick Parts to reply with a pre-written response. This is a great way to reply to an email in a quick manner. The first way to set this is up is to select the text and/or graphics you want to be saved and recycled later. Click on the insert tab–>Quick Parts–> Save Selection to Quick Part gallery. Then when you want to use it again either in a new email, a reply or a forward, click the Quick Parts button and click on the one you had saved. You can save as many as you need. An example could be a thank you reply or directions to your business.

quick parts

4. Show emails in conversation view. This is make your inbox folder look more compacted. It will nest related email items in a group like view based on their subjects.

5. Use the research task pane. The research task pane can help you look up words in the dictionary, thesaurus, encyclopedia and even translate words. Find it on the Review tab. Also you can use the shortcut method by holding down the alt key and left clicking on the word you want to research. Need an internet connection for most of the researching.


About Steve Chase

I'm a proud husband and dad to 4 boys! Microsoft Certified Trainer and Boy Scout Leader are some of things I call myself. The Cincinnati Reds are my favorite team! When not outdoors, I enjoy working with documents in Microsoft Office, QuickBooks, Visio and Photoshop. My wife, Erin, shares her awesome recipes on her blog at 5dollardinners.com.
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