Outlook Top 5 Tips and Tricks

Outlook is an awesome tool to stay productive. Here is a quick list of 5 tips you can start using to work faster.

  1. Drag a file into the email body while composing to automatically create an attachment. This works great if you have a document on the desktop that you want to quickly attach.
  2. Drag an email to the Calendar to quickly save an appointment. In Outlook 2007 and 2010, drag the email to the To-Do Bar. In Outlook 2013, drag the email to the Calendar icon from the navigation pane. Then save after editing the date/time. All of the notes that were in the email body will now be apart of the appointment details.
  3. Switch your Outlook signature with a right click. Outlook allows for multiple signatures. Access the signatures from the File tab–>Options–>Mail–>Signatures.
  4. Right click someone’s email and then choose “add to contacts”.
  5. Create re-usable text with Quick Parts. Select your text, then click on the Insert tab and choose Quick Parts–>Save Selection to Quick Part Gallery. When you want to reuse the text, simply click on Quick Parts and then choose your item you want. This is fast way to repurpose content.

About Steve Chase

I want to help you work in your business, so you can work on your business. I want to help you achieve your goals and help you have a successful small business journey. I understand that keeping up with the latest technology and cloud based computer trends can be difficult, when you’re running your day to day business. But, it is crucial that you keep up with the technology and best understand your options, in order to thrive in this new era of online business. I can help you discover the right software and tools for your business, train your team on how to use them, and mentor you to best serve and delight your customers. My certifications include: QuickBooks ProAdvisor, Microsoft Office Specialist Master, and OntraPort Certified Consultant. Please contact me on my new website at www.sequentiasolutions.com
This entry was posted in Outlook and tagged . Bookmark the permalink.

9 Responses to Outlook Top 5 Tips and Tricks

  1. Madeline Case says:

    Just downloaded your article to my Google Drive for my personal knowledge and understanding.

  2. Diania Gaskill says:

    I love your tips, thank you so much for your emails and information! They come in very handy for me.


    Diania Dee Gaskill
    Administrative Assistant
    Mannia & Company, LLC
    7209 Engle Road
    Fort Wayne, IN 46804
    Phone (260) 432-1504 x125
    Fax (260) 436-4224

    NOTICE: The information contained herein is confidential and is intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissmination, distribution or copy of this communication is strictly prohibited. If you have received this message in error, please immediately notify us by telephone and return the original message to us at the address above via the U.S. Postal Service.

    “To ensure compliance with recently-enacted U.S. Treasury Department Regulations, Circular 230 – we are now required to advise you that, unless otherwise expressly indicated, any federal tax advice contained in this communication, including any attachments, is not intended or written by us to be used and cannot be used, by anyone for the purpose of avoiding federal tax penalties that may be imposed by the federal government or for promoting, marketing or recommending to another party any tax-related matters addressed herein.”

  3. Caroline Fuller says:

    Thank you for the tips but tip #5 is a puzzle for me. I click on the text but the only time there is an insert tab is when I am writing a new email. How would I access it from a received email?

    • Steve Chase says:

      You would need to first click the reply button. After you are in either “reply” or “forward” edit mode, you will have the Insert tab.

      Also the QuickParts will be greyed out unless the insertion point cursor is blinking in the body of the email.


  4. gauriintouch says:

    Hi Steve,

    I came across your blog article on Outlook, and I have a slightly unrelated question. I am a cofounder at InTouchApp (intouchapp.com), and we are developing an app to manage one’s contacts across all mobile devices and email. Next week, we will be releasing a Windows Desktop App to sync contacts between Outlook and any phone.

    We would like to reach out to bloggers (such as yourself) who write about Windows and Outlook, and see if we can connect with more people about our upcoming product release. Would you be able to help us with it? In particular, are there communities or groups of such bloggers that we can get in touch with and spread the word? I would greatly appreciate it if you would let me know.

    You can also reach me at gauri@mycontactid.net.

    Thank you,
    Gauri Shah

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )


Connecting to %s