How to Use the Index and Match functions instead of a Vlookup in Excel

This blog post will explore the Index and Match functions in Excel as part of the lookup and reference function categories. There is nothing wrong with the Vlookup unless you need to find a reference value that is further left than what you fetched (the lookup value). Vlookup only works if your data table has the lookup value in the leftmost column. In my example the country code  is to the right of the Country field. Check out my blog post on Vlookup and another video post here if you are not familiar with how to write a Vlookup formula. Below is a caption of the data this post will use. At the end of my blog post, you can download the Excel file yourself to practice along on your own. What we are trying to do

Country Lookup

In this example we will have Excel tell us what position down is 500 among the Code field. The Match function returns the relative position of an item in an array that matches a specified value in a specified order. Once we have that number, then we can nest the Match function inside of the Index function. Lookup Value: 500 Lookup Array: B2:B18. Use absolute referencing ($B$2:$B$22) or range names when you need to copy the formula. Match Type: Almost always 0 or false because you are looking up an exact match. This argument is similar to the match type argument of the Vlookup.

Match 5 return

The answer is 5 because it is the 5th position in the range of codes. Knowing 5 will be important because we can use it (Match value return) nested inside the Index function. The Index function returns a value or a reference of the cell at the intersection of a particular row and column, in a given range. The Index function has two types of function arguments. This post will explore the first type which uses only 2 arguments.

Index multiple argument lists Index Arguments: Array: The range of cells where the return value will be found. Row_Num: A number that you want to go down to find. Col_Num: optional – alternative to the row number.

Index with 5 example

Use the Match function in the Row_Num argument. Example Using Index and Match together:

Index with match example Download this practice file here. View my PowerPoint slide deck with other examples of Match and Index here.

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About Steve Chase

I want to help you work in your business, so you can work on your business. I want to help you achieve your goals and help you have a successful small business journey. I understand that keeping up with the latest technology and cloud based computer trends can be difficult, when you’re running your day to day business. But, it is crucial that you keep up with the technology and best understand your options, in order to thrive in this new era of online business. I can help you discover the right software and tools for your business, train your team on how to use them, and mentor you to best serve and delight your customers. My certifications include: QuickBooks ProAdvisor, Microsoft Office Specialist Master, and OntraPort Certified Consultant. Please contact me on my new website at www.sequentiasolutions.com
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5 Responses to How to Use the Index and Match functions instead of a Vlookup in Excel

  1. Pingback: Locate Differences From Within Two Excel Lists Using the Match Function | Steve Chase Docs

  2. Pingback: How to Use the IF Function and the VLOOKUP Function Together In Excel | Steve Chase Docs

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