4 Power-User Tricks You Should Know About when Working with Word Styles

I want to share with you 4 power user tricks to use while formatting Word documents. Styles make documents look orderly and save you a lot of time. If you are not using Styles for long documents, then you are probably fighting with Word. Styles can also make the document save faster when working with large amounts of copy and images.

1. Turn on the Apply Styles pane by clicking Control + Shift + S.

Apply Styles control shift s

This will confirm the style you have selected and allows for applying a new style quickly.

2. View your styles using the draft view.

Draft view

The default draft view does not show styles in the left side bar. To apply this you need to go to Word Options. (File–Options) Then click the Advanced option and scroll down about half way and make 1 inch or so of space next to the “Style area pane width in Draft and Outline Views. 1 inch or .5 inches is probably good enough.

1 inch

3. Create a shortcut key to apply your style.

Right click the style and select modify style from either the Styles gallery or Style pane. After you see the Modify Style dialog box, click Format then click Shortcut key.

format short cut key

After the shortcut key is entered it will let you know if it conflicts with an existing default shortcut key. Click “Assign” to confirm.


4. Use the navigation pane to easily reflow content.

Turn on the navigation pane from the view tab check box. You can view all the heading styles and drag a heading up or down. All of the subheadings and body text will follow the leader heading style.

navigation pane

Download my Word keyboard shortcuts here. If you would like to have my future blog posts emailed to you then sign up from the desktop version of this site with entering your email address on the right side bar.


About Steve Chase

I'm a proud husband and dad to 4 boys! Microsoft Certified Trainer and Boy Scout Leader are some of things I call myself. The Cincinnati Reds are my favorite team! When not outdoors, I enjoy working with documents in Microsoft Office, QuickBooks, Visio and Photoshop. My wife, Erin, shares her awesome recipes on her blog at 5dollardinners.com.
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One Response to 4 Power-User Tricks You Should Know About when Working with Word Styles

  1. Pingback: Find and Replace Fonts In Word | Steve Chase Docs

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