Create an Access Report with Subtotals and Percentage Formulas

In this post I will explain how to create an Access report that has subtotals and percentage formulas. The first step is to ask the question for which the report will answer. Lets look at the screenshot below and ask “Which country has the highest units sold?” and “What is the percentage of the total units sold per country?” We will group the report by country which has United States, Canada, Brazil and the Dominican Republic.

sales table

First click the Insert tab and chose report wizard.

report wizard

Select the table(s) or query you want to work with.

fields

Select the fields you want to be included in the report.

group

Group by country.

summary options

Select summary options.

calculate options

Click sum and check the box to calculate percent of total for sums.

select

name the report

Name the report and click finish.

You could touch up the report by clicking on the design view.

 

 

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About Steve Chase

I'm a proud husband and dad to 4 boys! Microsoft Certified Trainer and Boy Scout Leader are some of things I call myself. The Cincinnati Reds are my favorite team! When not outdoors, I enjoy working with documents in Microsoft Office, QuickBooks, Visio and Photoshop. My wife, Erin, shares her awesome recipes on her blog at 5dollardinners.com.
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