This post I’ll share how to make labels in Word using a mail merge. First you click on the Mailings tab (Word 2007, 2010, and 2013) and click Start Mail Merge. Then click Labels.
In the Label Options box, choose the vendor and product name. In this example, I have selected Avery US letter 5160. This is popular template with 30 labels per page.
The next step is to connect to a data source like Excel. As long as you have a header row with fields like first, last, address, city, state, and zip you will be good to go.
Click Select Recipients and then Use and Existing List. This will open up a box to browse for your address file.
You will then need to add the address block to the top left cell. Click the address block command from the mailings tab. If the fields do not match up you can click match fields.
You can click Update Labels. This is an important step that makes all the labels show up instead of just the first one.
After you click preview results and you like the format you are ready to finish the mail merge.
Click Finish and Merge then either print or edit individual documents. Print will print all pages and edit individual documents will create a new file with all the pages filled with addresses.
- Control + Semicolon to enter today’s date
- Control + Shift + arrow key to select range of cells
- Control + Tab to switch between workbooks
- F4 to repeat formatting
- Control + C to copy
- Control + V to paste
- Control + mouse wheel to zoom in and out
Download my Excel Keyboard Shortcuts PDF guide for more Excel shortcuts.
If you have Office 2013, you no doubt have experienced a delay with opening and saving documents. That is because the backstage view appears and gives you many options. My assumption is that this allowed a view/ exposure to drive curiosity to the OneDrive account. I’m in favor of saving to the cloud, but I also want to be able to use my Control + O to open documents from the normal open dialog box with files on my computer. I found a handy solution to this this in the Options. Get to options from Excel, Word or PowerPoint by clicking the File tab, then click options. Click the Save category then check “Don’t show the backstage when opening or savings files.” And if I want to save to the cloud using my OneDrive account then I’ll happily click File–>Save As–>OneDrive.
Click here to check the beginner, intermediate and advanced Excel 2013 courses.
Access this link for beginner and intermediate self-paced courses for Access 2013 produced by Microsoft.
Locate and download the student training files I use in class.
Click here to search and download the training files.
They are located in my shared public OneDrive folders.
There are three parts to a query formula. The field name, colon, and the formula. From the query design view, click in the next available blank field. Then type what you would like to name the field. Follow with a colon, then the formula. User defined field names have square brackets around them.
A view from the Query design will look like the following screenshot below.
Another option is to right click the formula field in the query design view then click build. This option is nice because you can double click on the field to insert it in the formula. It also helps avoid typo mistakes.