Automatically Update the Date and Time Stamp for Access Modified Records

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Link an Excel Chart to a PowerPoint Presentation

In this post I will share with you how to link an Excel chart to a PowerPoint presentation. This is helpful when you expect changes to be made to the Excel chart and you want to have your audience view those changes from in one of your PowerPoint slides.

  1. Right click the edge of the Excel chart and select copy.excel chart copy

2. Navigate to PowerPoint slide and select the Paste Special menu from the clipboard group.

paste special powerpoint

 

3. Select Paste Link as Microsoft Excel Chart Object

paste special link as picture chart object

4. Click File >Info and then click “Edit Links to Files” which is in the bottom right corner of PowerPoint 2010, 2013, and 2016 versions. Check box for “Automatic Update” in the Links box.

automatic update powerpoint slide deck

Note: It is important that the Excel file is saved to a location in which the PowerPoint can read the link otherwise the update cannot work. Typically you would save the Excel file with the chart to a network drive that is accessible to the file from which the PowerPoint is saved.

 

Click here to download my PowerPoint shortcuts.

 

Posted in Excel, PowerPoint | Tagged | 2 Comments

Understanding Visio’s Glue to Shape vs Glue to Connection Point

In this post, I am going to explain how to connect Visio shapes. You can connect to the shape or to its connection point.

 

Visio glue to point or shape

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Format Red Cells if the Date is Older than One Year in Excel [Video]

In this video, I will demo how to format rows with red formatting if the date has been more than a year old. I will use the DATEDIF function to work within the conditional formatting rules.

 

 

 

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Create a PivotTable in Excel [Video]

In this video, I will demo how to create an Excel PivotTable. This PivotTable will have Slicers and Timeline filters as well as a PivotTable chart.

 

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A Special Trick to Select All Cells within the Find Box [Video]

This video will share with you how to search for cells within Excel’s find command and then select all the contents simultaneously.

In the video, I show you how to delete all rows that contain the same value. I use Excel’s find (control + F), type what I want to select. Then I click “find all”). The secret is to do control + A to select all.

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Using the DATEDIF Function in Excel for Conditional Formatting Expired Training Dates [Video]

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Create Screen Recordings with PowerPoint’s Office Mix Add-in

With PowerPoint 2013 or 2016, you can create screen recordings and then save video as an mp4 format. First you will need to get Office Mix for free.

Once you download Office Mix, your PowerPoint Ribbon Mix tab will look like this.

mix tab

Click the Screen Recording button to get started. It will give you an option to drag a selection around the portion of the screen you want to record.

video portion drag

 

Then you receive a 3-2-1 countdown. The recording will capture any mouse movements that come into the screen space you selected.

After you stop the recording, the video will be embedded into the PowerPoint slide. Right click the video and choose save media as….mp4.

save as mp4

I use this to create my video demos on my blog and then upload them to YouTube. Here is my last video I created about my favorite 6 Excel tips.

mp4 save

The Office Mix tool is one of my favorite software application tools.

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My Top 6 Excel Time Saving Tricks

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Making an Excel PivotTable, Slicers, and TimeScale Dashboard from the Reds 2016 Schedule [Video]

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